Colony Group Personal Data Protection Notice
Effective Date: September 2025
Last Reviewed: September 2025
INTRODUCTION
Colony Group cares about your personal data protection. This Notice explains how Colony Group processes your personal data from the point of collection, use, disclosure, storage and disposal, as well as the security measures we have established to ensure that your personal data is adequately protected.
COLLECTION OF PERSONAL DATA
We may collect the following personal data:
- Name
- Email address
- Telephone number
- Company name
- Job title or designation
- Mailing address (where applicable)
- Information submitted through contact and enquiry forms
- Information provided in connection with job applications, including employment history and qualifications
- Information provided when registering for events, seminars, conferences, meetings and other activities
- IP address and device information
- Any other information voluntarily provided by you
SOURCE OF PERSONAL DATA COLLECTION
We gather your personal data from:
- Contact and enquiry forms available on our website (www.colony.com.my)
- Event, seminar, conference and meeting registrations
- Newsletter subscriptions
- Job application submissions
- Email and telephone communications
- Social media interactions
- Cookies and website analytics tools
- Publicly available sources
- Other information voluntarily provided by you
REASON FOR PERSONAL DATA COLLECTION
We collect your personal data to:
- Respond to your enquiries and requests
- Provide information regarding Colony Group and its businesses
- Process registrations for events, seminars, conferences, meetings and other activities
- Process and evaluate job applications
- Send newsletters, updates and marketing communications where consent has been provided
- Facilitate submissions to the Colony Reading Room
- Improve our website, services and user experience
- Manage and maintain our relationship with you
- Comply with legal and regulatory requirements
Where certain personal data is required, failure to provide such information may affect our ability to provide the requested information, services or assistance.
PROCESSING OF PERSONAL DATA
We process your personal data for the purposes stated in this Notice. Your personal data may be processed by Colony Group and authorised third-party service providers engaged by us for website administration, communications, event management, recruitment activities and related business purposes.
Where necessary, your personal data may be transferred, stored or processed outside Malaysia. Colony Group will take reasonable steps to ensure that appropriate safeguards are implemented to protect your personal data.
DISCLOSURE OF PERSONAL DATA
We may disclose your personal data to:
- Companies within Colony Group
- Event partners, consultants and service providers engaged by Colony Group
- Information technology, website hosting and communication service providers
- Professional advisers including auditors, lawyers and consultants
- Government authorities, regulators and law enforcement agencies where required by law
- Other parties where disclosure is necessary to fulfil the purposes stated in this Notice
We take reasonable steps to ensure that any third party receiving personal data maintains appropriate standards of confidentiality and security.
SECURITY MEASURE
We take the following measures to protect your personal data:
- Ensuring your personal data is protected in accordance with the Personal Data Protection Act 2010 (Act 709)
- Restricting access to personal data to authorised personnel only
- Ensuring employees and service providers do not misuse personal data
- Implementing appropriate technical and organisational security measures to safeguard personal data
- Requiring service providers and business partners to maintain confidentiality and security standards
Nevertheless, you are responsible for maintaining the confidentiality of any passwords or account credentials used to access our services and should not disclose them to unauthorised parties.
PERSONAL DATA RETENTION PERIOD
We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected and to comply with applicable legal and regulatory requirements.
When your personal data is no longer required, we will take reasonable steps to securely delete, destroy, anonymise or otherwise dispose of such information.
YOUR RIGHTS
You have the right to:
- Request access to your personal data held by us
- Request correction or updating of inaccurate, incomplete or outdated personal data
- Request that we cease sending marketing communications to you
- Withdraw your consent to the processing of your personal data
Please note that withdrawal of consent may affect our ability to provide certain information, services or support requested by you.
COOKIES
Our website may use cookies and similar technologies to improve website functionality, analyse website traffic and enhance user experience.
You may choose to disable cookies through your browser settings. However, doing so may affect certain functionality of the website.
THIRD-PARTY WEBSITES
Our website may contain links to third-party websites that are not operated or controlled by Colony Group.
This Notice does not apply to such third-party websites. We encourage you to review the privacy policies and notices of those websites before providing any personal information.
CONTACT US
You may contact us regarding the processing of your personal data at:
Colony Group
Oval Damansara
Unit 30-1, 30-2, 30-3 & 30-3A
No. 685, Jalan Damansara
60000 Kuala Lumpur
Malaysia
Email: info@colony.com.my
Website: www.colony.com.my
CHANGES TO THIS NOTICE
Colony Group may review and update this Personal Data Protection Notice from time to time to ensure that it remains current and compliant with applicable laws and business practices.
Any updates will be published on this page together with the revised “Last Reviewed” date.
